Last updated in May 2020. Email firstname.lastname@example.org with comments or suggested additional questions.
1. COMMONLY USED ACRONYMS:
1.1. AHR: Academic Human Resources
1.2. ASAC: Academic Specialist Advisory Committee
1.3. SPD: Specialist Position Description form
|Functional area||Appointment type||Rank||Appointment term|
2.7.1. Vacation. Academic specialists on academic year appointments are not allotted vacation days. Academic specialists on annual appointments are allotted 22 vacation days per year. These days accrue on July 1 each year and should be used by June 30.
2.7.2. Sick time. There is no MSU policy on sick days for academic specialists unless your situation rises to the level of needing short-term disability or The Family and Medical Leave Act (FMLA), mirroring faculty policies. Arrangements for short leaves for routine sickness and appointments are handled between each academic specialist and their supervisor.
2.7.3. Retirement. Retirement contributions are double matched (if you contribute 5% of your salary, MSU contributes 10%). For academic specialists with fixed term appointments, these contributions do not begin until you have worked for two years (24 continuous service months) unless you are coming from a similar institution or from another unit/job title in which you already had this benefit. (Retirement plan enrollment guide, page 6)
3. REVIEW AND PROMOTION
4. FORM C
The Academic Specialist Recommendation for Reappointment, Promotion or Award of Continuing Appointment Status form, also known as Form C, is a document of professional activity that is required for formal academic specialist reviews. The name “Form C” is an artifact of AHR using Forms A and B for related information. Note that a similar “sister” set of Forms A through D exists for faculty in the tenure system. For academic specialists, Forms A through C are as follows:
4.1.1. Form A: Academic Specialist Continuing Appointment System Reappointment Recommendations. Form A identifies academic specialists in the continuing system with a probationary appointment that require a formal review in the current year.
4.1.2. Form B: Documentation of Academic Specialist Annual Performance Reviews. Form B is a list of all academic specialists appointed in the administrative unit, both continuing and fixed term, that require an annual review. The dates of annual reviews for each specialist are documented, and the form is returned to AHR prior to May 1 each year.
4.1.3. Form C: Academic Specialist Recommendation for Reappointment, Promotion or Award of Continuing Appointment Status form. Form C is used for formal reviews of academic specialists (see 3.1).
These forms are sent from AHR to unit administrators each year in the beginning of November. In addition to Forms A through C, unit administrators receive a list of fixed term specialists with 60+ full time equivalent (FTE) service months. Note that in an effort to streamline reconciling between annual and formal reviews, some units use Form C for unit-level annual reviews.